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Accommodation

Rooms have been secured at a selection of preferred hotels exclusively for attendees of the Symposium. Book early to secure your room and take advantage of the following:

  • A range of high quality hotel options close to the Symposium venue
  • Specially negotiated rates and inclusions at preferred hotels for delegates
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to the Symposium start date
  • One night’s room rate deposit is all you pay to secure your booking - no full pre-payment needed.
  • Your deposit is fully refundable up to 30 working days prior to the Symposium start date

Book your hotel room online now to benefit from rates negotiated for the 27th Annual International INCOSE Symposium.

Accommodation

Intercontinental Adelaide – 5 star (1 minute walk to convention centre)

more details

Only 1 minute’s walk from Adelaide railway station, this upscale high-rise hotel is located opposite the Adelaide Convention Centre.
Offering complimentary Wi-Fi , the relaxed rooms and suites also have flat-screen TVs, marble bathrooms and city or river views. Upgraded quarters add club lounge access; suites have living rooms and whirlpool baths. Room service is available.
The hotel facilities include 3 restaurants, an outdoor pool, a gym and free parking.

Superior Room: AU$195/night room only - AU$220/night B&B for 1 - AU$245/night B&B for 2
Riverview Room: AU$240/night room only - AU$265/night B&B for 1 - AU$310/night B&B for 2
Complimentary Wi-Fi Access included

Adelaide Rockford – 4.5 star (4 minutes walk to convention centre)

more details

This modern hotel on a lively street in Adelaide’s city centre is 4 minutes on foot from the Adelaide Convention Centre and 1.5 km from the Adelaide Oval cricket ground. The bright, relaxed rooms have complimentary Wi-Fi, flat-screen TVs and microwaves, plus minibars and tea and coffeemaking facilities. Room service is available.
Amenities include a bar, and a restaurant with a terrace serving international fare. There’s also an outdoor pool, a sauna and massage services, as well as a business centre.

Superior Room: AU$149/night room only - AU$169/night B&B for 1 - AU$189/night B&B for 2
Complimentary Wi-Fi Access included

Oaks Embassy Adelaide Apartments – 4 star (1 minute walk to convention centre)

One Bedroom Deluxe Apartment (single/double/twin): AU$199/night
One Bedroom Deluxe Apartment (double/twin): AU$269/night

Mercure Grosvenor Adelaide – 4 star (3 minutes walk to convention centre)

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Featuring neoclassical columns and balustrades, this modern hotel in an elegant building is 3 minute's walk to the Adelaide Convention Centre and close to the train station.
The contemporary rooms and suites come with Wi-Fi (complimentary) and TVs, plus tea and coffeemaking facilities. Room service is also offered. Other amenities include a gym and parking (surcharge applies).

Standard Queen room: AU$159/night room only – AU$175/night B&B for 1 - AU$199/night B&B for 2
Superior Queen Room: AU$174/night room only - AU$194/night B&B for 1 - AU$214/night B&B for 2

Ibis Adelaide – 3.5 star (16 minutes walk to convention centre)

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Offering views of the Adelaide Hills, this sleek high-rise hotel is a 4-minute walk from the Rundle Mall and 16 minutes’ walk from the Adelaide Convention Centre. Modern rooms feature Wi-Fi (complimentary), flat-screen TVs, and tea and coffeemaking facilities. Room service is offered. The hotel facilities include an informal restaurant/bar with a balcony, plus a gym.

Standard Room: AU$123/night room only - AU$141/night B&B for 1 - AU$159/night B&B for 2
Complimentary Wi-Fi Access included

Ibis Styles Adelaide – 3 star (3 minutes walk to convention centre)

more details

Set within the Mercure Grosvenor Hotel, this modern hotel in the city centre is directly opposite Adelaide train station, just a 3 minutes walk to the Adelaide Convention Centre.
Airy, minimalist rooms offer flat-screen TVs and complimentary Wi-Fi, plus minifridges, and tea and coffeemaking facilities. Room service is available.
A casual restaurant serves international fare and a breakfast buffet, and there’s a bar with a streetfront terrace. Other amenities include meeting rooms, a gym and off-street parking (surcharge applies).

Classic Queen Room: AU$119/night room only - AU$139/night B&B for 1 - AU$159/night B&B for 2
Complimentary Wi-Fi Access included

click here to view the interactive map

Which includes both the venue and the accommodation options.

Click here to book your accommodation

Accommodation Terms and Conditions

Download the Accommodation Terms and Conditions

1. Booking Details

Accommodation prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST).
Room only rates do not include breakfast. Bed and breakfast rates include full buffet breakfast.
Rates may increase without notice due to changes in government charges, taxes or levies.
A minimum one night’s deposit must be paid at time of booking to guarantee reservation.

2. Bedding Configurations

Hotel rooms
Hotel Room (SGL/DBL): A room with one bed suitable for one or two guests (room names vary per hotel).
Twin Room (TWN): A double occupancy room with two beds

Apartments
One Bedroom Apartment: An apartment with one double bed or two single beds
Two Bedroom Apartment: An apartment with either one King and one Queen Bed OR one Queen Bed and two single beds.
Please note bedding configurations are subject to hotel availability and may incur an additional fee

3. Booking Procedures

How to Book
The Accommodation Managers will forward your contact details, reservation and deposit to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Accommodation Managers who will be more than happy to assist.

Deposit
A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Accommodation Managers) will be payable to the hotel at the time of check-out.
NB: Please contact the Accommodation Managers if you wish to pay in full prior to arrival.

Changes to bookings
Any required changes to your booking must be requested in writing to the Symposium Managers by 30 working days prior to the Symposium start date.
Late bookings
New bookings and changes to existing bookings requested within 30 working days prior to the Symposium start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

4. Cancellation Policy

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Symposium. Cancellation will need to be made in writing to the Accommodation Managers and charges will apply after Thursday 08 June 2017.

Cancellation charges
A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Symposium date.
A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
All cancellations and changes to your reservation must be made in writing to the Accommodation Managers.

Reduction of stay
Should you need to reduce your stay within 30 working days of the start of the Symposium; cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (10:00 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

Rates
The negotiated rates are valid up to 30 working days prior to the Symposium start date. After this, accommodation is subject to availability and rates are subject to an increase. Rates may increase at any time without notice due to changes in government charges, taxes or levies.

5. Check-in Procedures

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels.

Daily Incidental Charges
Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows
Please indicate when you register, or notify the Symposium Managers in writing, if you will arrive at your hotel after 18:00 hours. Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times
Check-in time for most hotels is between 15:00 hours and check-out time is between 10:00 hours. The check in and check out times for your selected hotel will be listed on your confirmation letter. Should you wish to guarantee your check-in before this time, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by contacting the Accommodation Managers by email.

6. Group Bookings

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Accommodation Managers with your group requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Accommodation Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Accommodation Managers today to secure your group booking.

INCOSE 2017 Accommodation Managers
Managed by Arinex Pty Ltd
Level 10, 51 Druitt Street
Sydney NSW 2000, Australia
Phone: +61 2 9265 0700
Fax: +61 2 9267 5443
Email: incose2017@arinex.com.au