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How much time does it take to get certified?

Courtney Wright

Mar 19, 2021

It varies. 

Whew! Shortest blog post ever. Not the most helpful blog post ever, though. 

Let’s break them up into “you” time and “us” time. 

You’re the applicant, and it’s going to take you time to prepare your materials for submission, gather your references (if you’re applying for CSEP or ESEP), and study for the exam (if you’re applying for ASEP or CSEP). This time really varies. 

Applications – An ASEP application takes less than an hour. CSEP typically takes 10 to 30 hours, depending on how many years of experience you’re documenting, whether you have updated contact info for your references, whether you have your experience described in a way similar to what we ask (not like your resume or CV), and whether you have a good understanding of the instructions. ESEP will likely take 20 to 40 hours. An example application or knowledgeable friend willing to review your application are of great help in cutting down the time you spend figuring out the requirements. 

References – You are not writing the references. Let me repeat that to be clear: Do not write your own references. They should be in the reference-providers’ own words. Consider, though, that your reference-providers may not put this task at the top of their priority list. They may forget. You may have to remind them what work you did with them several years ago. (Providing them with a copy of your application is a good thing, but remind them to add some words of their own.) Allow some time for you to remind your references. 

Transcripts / Diplomas – We require a proof of your degree (aka diploma or qualification) to determine how much experience you need to document. If you don't now if we'll agree your degree qualifies for reduced experience, you should submit a transcript showing the math and science courses you took. None of this needs to be official copies. You’re welcome to snap a photo with your phone and email it in for proof of degree. 

Exam Prep – ASEP and CSEP candidates will spend many hours reviewing the INCOSE SE Handbook in preparation for the knowledge exam. Some people pass the exam without studying, but most folks spend more than 40 hours preparing for the exam. Some spend more than 80 hours. The factors in this study time include how much SE you know already, how similar what you know already is to the INCOSE definitions, how efficient you are at studying, and what your target knowledge level is. 

End-to-end, it typically takes an applicant (you) a month or two to gather information and prepare for the exam. Many do it slower; fewer do it faster.

Now comes “our” part. For ASEPs, it’s easy. You send us an application and payment; we send you an exam code (allow a few weeks); you schedule, take, and pass the exam; we notify you you’re certified (allow a few weeks). 

For CSEPs, that process above runs in parallel to our assessment of your application package. The Certification Program Office’s biggest hold-up is waiting for your references to come in. Once we get them all, we send your files to a review team. They are volunteers, CSEPs or ESEPs, most of whom hold full-time jobs just like you. We allow them 30 days to work as a team to assess whether your application package demonstrates your satisfaction of the SEP requirements. It takes us a week or two on either side of that to handle paperwork. We aim to get certification responses out within two months of receiving your complete set of materials. 

Back to the main question, it is possible to get certified within 3 months. It’s hard but do-able. It is more likely to take 4 to 7 months. We allow 12 months to complete the process, but we advise against waiting until the end. You’ll lose momentum you’d have if you pushed through early on, and there’s too much opportunity for something to get in your way and push you past the deadline. 

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