INCOSE Canada Chapter 2025-2026 Board Elections

 

Dear INCOSE Canada Chapter members,

We are excited to announce that we will hold a Board of Directors election with voting commencing November 3, 2025. We encourage you to consider running for a position and help shape the future of INCOSE Canada!

How to Apply:

If you would like to nominate a person or put yourself forward as a nominee, please send the following information to Arman Nikkhah, the Elections Officer, at [email protected] by October 30, 2025, at 11:59 PM (PST). Before voting starts, the information you provide will be displayed and presented on INCOSE Canada’s website.

  • Full name of the candidate as registered with INCOSE
  • The position or positions you are nominating for in order of preference
  • A short bio and your vision for the role (less than 120 words)
  • A portrait image (if available)
  • Contact information (Email and/or phone number)

The following positions are available and open (all terms starting from the AGM when the new board members are declared):

Board of Directors Positions (election):

  • Vice President: The Vice President/President-Elect shall assist the President and shall assume the duties of the President when the President is unable to perform these duties. The Vice President shall succeed to the position of the President if the President resigns, or upon completion of his/her term of office. The Vice President is accountable for the INCOSE Chapter Circle Awards submission.
  • Treasurer: The Treasurer shall be responsible for the financial affairs of the INCOSE Canada Chapter. The Treasurer shall receive all funds paid to the INCOSE Canada Chapter and shall approve payment of all bills incurred by the INCOSE Canada Chapter, as approved by the Board of Directors. The Treasurer shall maintain adequate financial records to make an annual report on the financial affairs of the INCOSE Canada Chapter to the Board of Directors. The Treasurer shall prepare the budget for 2026.
  • Secretary: The Secretary shall prepare minutes of all meetings of the INCOSE Canada Chapter, and the Board of Directors as required. The Secretary shall maintain all permanent, non-financial records of the INCOSE Canada Chapter in a central location, accessible by the Board of Directors.
  • Communications: The Communications Director shall be responsible for electronic communication notices (e.g., email) to members. The Communications Director shall assist the Board of Directors in providing communication between the Board of Directors, the INCOSE Canada Chapter membership, and the council.
  • Technical Program: The Technical Program Director shall be responsible for technical programs of the Chapter and planning technical meetings, conferences, workshops, seminars, and courses. The Technical Program Director shall be responsible for planning the overall strategy for systems engineering education, professional development, and shall be the Chairperson of the Program Committee.
  • Membership: The Membership Director shall be responsible for membership-related matters of the Chapter. The Membership Director will endeavor to sustain and increase Chapter membership.
  • Webmaster: The Webmaster shall be responsible for developing and maintaining the Chapter website.
  • Member at Large: The Member at Large serves as a general representative on the Board of Directors, supporting the overall function and effectiveness of the Chapter. This role provides input on board decisions, represents the general membership’s interests, and assists with special projects or tasks as assigned by the Chapter President to help advance the Chapter’s mission and goals.

Appointed Board of Directors Positions:

Applications for these positions follow the same process as those for the Board of Directors. The newly elected board will be responsible for appointing the selected candidate(s) after the election completion.

  • French Language Outreach: In collaboration with the rest of the board and under the leadership of the Chapter President, the director is responsible to formulate and execute the strategy to broaden the Chapter’s outreach to francophones within Canada.
  • Academic and Industry Outreach: In collaboration with the rest of the board and under the leadership of the Chapter President, the director is responsible to develop and execute the strategy to deepen the outreach between the Chapter and students and faculty within Canada. Furthermore, the director is to continually promote and develop INCOSE Canada Chapter’s Student Systems Engineering Competition as a means to improve student outreach.
  • Systems Engineering Professional Development: In collaboration with the rest of the board and under the leadership of the Chapter President, the director is responsible to develop and execute the strategy to grow the number of SEPs within Canada Chapter’s membership. This person manages Study Groups for INCOSE Canada Chapter, with support from the President and former moderators.
  • Events and Engagement: In collaboration with the rest of the board and under the leadership of the Chapter President, the director shall lead the Chapter’s efforts to support INCOSE Central’s International Symposium, International Workshops, local chapter in-person meet-ups and/or technical conferences and workshops that the board decides to contribute.

All positions listed above are appointed for a one-year term, with the exception of the Vice-President and Treasurer roles, which are designated as two-year terms to ensure continuity and stability in chapter leadership. However, for these two-year term positions, the appointment may be terminated after the first year if requested by the individual holding the position or if the Board of Directors determines it is necessary.

Important Dates:

  • Nominations Close: October 30, 2025, at 11:59 PM (PST)
  • Voting Opens: November 3, 2025, at 1:00 AM (PST)
  • Voting Closes: December 5, 2025, at 1:00 AM (PST)
  • Results Announced and AGM: December 9, 2025, at 5:00 PM (PST)

Voting Method:

Voting will be conducted online via a platform provided by INCOSE Central. Eligible voters will receive an email with unique login credentials.

Election rules:

  1. Only Canada Chapter members who are in good standing at the time voting opens are eligible to participate in the elections, including both voting and being nominated as a candidate for open positions.
  2. One person has one vote for each open position.
  3. Voting by proxy is not allowed.
  4. Write-in candidate is not allowed.
  5. Once a vote has been submitted, the vote cannot be modified.
  6. No nominee shall hold more than one position on the Board of Directors.
  7. Any position with only one nominee by the time voting closes will be acclaimed.
  8. Any position with no nominee shall remain vacant.
  9. Nominees who are tied for a position at the time voting closes shall be given the opportunity to be nominated again for the same position during the run-off voting. By default, the nominee who is tied for a position in the main elections will be nominated for the same position in the run-off—the nominee will need to notify the election committee in writing that they withdraw their nomination if they so desire.
  10. A nominee who receives the most votes for a position shall be granted the position, unless doing so is in conflict with rule (6).
  11. Runner-ups for Appointed Board Positions will be invited to participate in their nominated committee.

 

We’re excited about the new direction INCOSE Canada will take with your valued support and leadership! Please consider nominating. It is just not possible to function as a Chapter without your valued input. For further information about positions and the election rules, please visit Canada Chapter's election website, and you can reach out to Arman Nikkhah if you have any questions or concerns.

Your involvement is crucial for the continued success of INCOSE Canada. We look forward to your active participation in shaping our future together!

 
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